AUTOMATION OF TRACEABILITY PROCESS AT GRAIN TERMINAL LLC “UKRTRANSAGRO

A positive trend of growth in both grain production and export is indicated. In the current marketing year the export potential of the Ukrainian grain market is close to the record level. However, the high positions in the rating of world exporters are achieved not only due to the high export potential, but also because of higher quality and logistics. These factors depend directly on the quality of enterprise management and all processes occurring at it. One of the perspective ways of enterprise development is the implementation of the traceability system and further automation of the traceability process. European integration laws are obliging Ukrainian enterprises to have a traceability system. Traceability is an ability to follow the movement of a feed or food through specified stages of production, processing and distribution. The process of traceability is managing by people, which implies a human

Ukraine occupies a high position in the world in terms of export grain crops. As a result of the last months of the 2016/17 season the export volumes of basic grains continue to show a noticeable increase. Since the beginning of the 2016/2017 marketing year to foreign markets was delivered at 14.5% more Ukrainian wheat than in the same period last season. Of course, for the growth and retention of export volumes of grain enterprises that are connected with the grain industry should be continuously improving.
One of the important ways of enterprise development at the moment is the implementation of a traceability system and further automation of the process of traceability. Since September 2015 all Ukrainian enterprises associated with the food industry are required to be certified according to the international standard ISO 22000. This is evidenced by the Law of Ukraine "About the basic principles and requirements for safety and quality of foodstuff". Certification to this standard implies the existence of the traceability system on each Ukrainian enterprise.
Traceability -an ability to trace (origin, movement and location) of a food product in all the processes (at all stages) of its development, production, treatment, utilization and destruction.
A traceability system -totality of data and operations that is capable of maintaining desired information about a product and its components through all or part of its production and utilization chain. Enterprises that have passed ISO 9000, ISO 22000, have traceability systems and this could guarantee the quality of products (quality production process and storage) products. But traceability process is managed by people what implies a human factor. As a result of automation of traceability process: -the human factor is excluded to a greater extent; -the exchange of information about the product will pass as quickly as possible; -the almost complete absence of mistakes during filling out various forms and documents that contain information about the product; -will allow to transit from paper data to electronic data.
Research on the process of traceability was carried out on the example of the enterprise "Ukrtransagro" LLC. "Ukrtransagro" is the most modern grain-storage complex in the Ukrainian water area of the Azov Sea which provides services for the receipt, accumulation, storage and shipment on vessels of grains and oilseeds, as well as other services of the grain terminal. "Ukrtransagro" LLC -grain terminal at Mariupol Sea trade port (Mariupol, Ukraine) with the capacity of simultaneous storage of 48,120 thousand tons and handling capacity to 1,2 million tons per year. The terminal has all the necessary transport infrastructure and interchanges. Railway station "Mariupol-port" has sufficient capacity of 300-400 wagons per day. The terminal is equipped with an automobile reception for two trucks, which enables simultaneous acceptance of different cultures of different quality. The acceptance of rail wagons is capable of simultaneous unloading of 3d wagons. Now let us analyze the level of automation of the enterprise. The company "Ukrtransagro" LLC uses software of the firm 1C, namely the "1C: Enterprise 8. Accountancy of elevator, mill and mixed fodder in Ukraine." This software is intended for automatization of the quantitative-qualitative accounting at grain elevators, mills and mixed fodder mills of Ukraine. The accounting is maintained in accordance with industry instructions and standards. This program meets the requirements of main documents: • The law of Ukraine "On grain and grain market in Ukraine" (№ 37-IV passed by the Verkhovna Rada of Ukraine dd 4 July 2002); • DSTU 2422-99 Grain procurement and comes. Terms and definitions; • "Instruction of accounting and registration of operations with grain and products of its processing in the grain and grain-processing enterprises" (order of the Ministry of agrarian policy of Ukraine, dated 13 October 2008 No. 661); • Technical regulations of the grain warehouse (order of the Ministry of agrarian policy of Ukraine from June 15, 2004, No. 228); The product can be integrated with automated control systems operating technological processes (ACSTP). The mechanisms of communication with the automated process control systems used at enterprises for production management have been implemented. On the basis of the received from ACSTP data, the operational accounting of grain is carried out simultaneously.
Relative to traceability, in this product it is possible to mark out the automation of grain accounting and the formation of normative documents. Only these functions can be attributed to traceability, despite a great set of product functions. This is not enough to provide quality control traceability.
The concept of "traceability" is rather new, but also very important for Ukraine. All laws that contain any articles concerning the traceability of food products are of European integration and that is the reason the Ukrainian enterprises should implement the traceability systems as fast as possible to maintain competitiveness and reach the European level.
Certainly, developers have provided a lot of solutions for management of the elevator in general, but in general they don't pay enough attention to the process of "traceability". Moreover, nowadays only one developer is known at the market with such product -the company 1C. It is quite well-known and popular among enterprises, but also has its own drawbacks. Software products are not always of a low cost, the management implemented only in general, and there is not enough attention paid to the traceability process. The software contains "hard" interfaces that demand a number of funds for staff training.
Enterprises of Ukraine, certainly, should pay attention to the process of traceability as at the moment the quality management of the process of traceability is relevant and promising direction of enterprise development. The focus of the software is being developed, aiming at managing the process of traceability. The interface of this product is simple enough so it does not require additional costs for staff training. Enterprise that has an AEMS (Automated enterprise management system) can use this product as a supplement. Small companies can use this product as the primary software. The cost of developing software product is cheaper than at other developers known at the software market.
The company "Ukrtransagro" LLC applied to a linear-functional organizational structure. It is based on the observance of one-man management, the linear construction of structural units and the distribution of management functions between them. The advantages of such type of structure are prompt decision-making, improving the quality of managerial decisions.
Due to this structure, the company will receive higher quality and operational management decisions. It is advisable to choose such an organizational structure for the management of a small company, which occur in routine processes. The form of the above organizational structure is shown in Fig.1.
At the grain terminal, the am process of traceability process is that to collect information about the product at all stages of grain transshipment, the transfer of collected information both between units (inside the enterprise) and beyond, the formation of normative reports and forms, the storage of information.  The input of the traceability process includes the quantitative and qualitative indicators of customer grain, its origin, the carrier companies, charterer etc. Also, the input includes quantitative and qualitative indicators of grain, but the actual ones, received due to their laboratory, have an archive of grain storage data, namely under what conditions this grain was stored, what proses occurred with it (underworking, drying) and in what conditions, what quantity of grain is shipped. At the output of the process, we have generated reports that contain the sorted information received at the input, and have a more accessible form.
Although, the transshipment takes place mainly on sea transport and transport outside Ukraine, the terminal stores information about the consignee, the country where the grain will be received. Moreover the each lot of grain is bound to paper documents, such as: quality certificate, waybill, power of attorney for the shipment. These documents are kept for a long time in paper form and we can track the lots of grain and find out certain documents by urgent need.
At this grain terminal traceability process can be divided into these subprocesses: • Transportation Acceptance • Weighing • Sample selection • Unloading and placement • Shipment With a help of ARIS Express tools process model of traceability process was built. Process model is shown in Fig.2.
The developed software product is planned to implement 5 interfaces, which in turn correspond to each of the subprocesses. Let to consider the function part of the interface.
Transport Acceptance The car is accompanied by supporting documents, which contain information about the client and about the cargo. The terminal operator enters the data from the supporting documents in a special form, after that the data is entered into a database and classified in special tables. Data input is possible in two ways, manually or automatically (using a barcode reader).
Weighing When a car drives onto the weight the actual gross mass is fixed. The program received the actual index weight, compares it with the specified index and displays a report on the compliance / non-compliance indicators. In the case of compliance of indicators, transport passes to the next stage. In the case of noncompliance report is generated and by clicking the button to send the report to the client. Sampling Using an automatic sampler, a sample is taken, the results of the analysis of the sample are recorded in the program, and the actual and declared quality indicators are compared. As during weighing, a report on the compliance / non-compliance of indicators displays in a simplified form. There is a function of a detailed report (by pressing a button). If the actual figures do not correspond to the declared, a report for the client is generated and a button for "sending the report to the client" appears. If the figures correspond -there is a function of sending data to the operator PTL the next stage.
Unloading and placement If the actual weight and quality indicators correspond to the declared parameters, the operator receives notification that the car has received the unloading permit and a prompt on choosing the route of discharge in a form of № of silo is displayed. Each silo is attached with certain indicators of the quality of cereals, based on these data the program compares the quality indicators at the stage of sampling and recommends a number of silo for unloading. Also displays the loading level of the proposed silo as a percentage. There is a function for more information on the silo, by pressing the button displays the actual load weight indicator in a silage in tonnes and indicators of the quality of grain stored in the silage. Shipment An application for shipment comes in the form of a custom's order with the declared weight indicators and grain quality indicators. The operator PTL fills out the form located in the interface, in accordance with the received request. By pressing the button it displays a recommendation to the shipment in a form of № of silage where cereals are stored with appropriate quality indicators. Also it provides a function that allows you to get more information on the silage.
Conclusion The automation of the traceability process at the grain terminal of "UkrTransAgro" LLC was implemented by software development. The interface of developed software is very easy to use and thus does not require additional training of staff of the grain terminal. The use of such software will reduce the time for acceptance and registration of transport which will increase the daily volume of transshipment and reduce idle time of transport, therefore, it will increase the income of the terminal.
Also, there were defined the ways of further modernization of the software product, namely: • Using the bar-code scanner during transport acceptance • Connection of SCADA-systems of the enterprise with the database of the software product (MySQL) • Connection of laboratory equipment with the database of the software product (MySQL).